 | 1. Account Clerk/Property Control~
|
| Inputs to FUSD property system all equipment purchased throughout
the District. Maintains records of District property; upgrades, disposals,
gifts (of equipment). Maintains all District sites' inventories. |
| Balances Capital Outlay (equipment and construction projects)
with the District General Ledger and Fixed Assets. |
| Reconciles various District Bank Accounts on a monthly basis,
including Food Service. |
| Maintains data on Certified and Classified staff regarding
salary/job assignments. |
| Prepares Outreach Program data for Medicaid reimbursement.
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| 2. Tagging Procedure ~
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| All items with a
value of at least $300 must have FUSD inventory tags attached. |
| All items with a
value of at least $300 become part of a site's inventory. |
| Items valued at $300-$999
receive RED
inventory tag. |
| Items valued at $1,000+
receive BLUE inventory tag. |
| Items are routinely tagged by the FUSD Warehouse staff upon
delivery to the Warehouse. The Warehouse has copies of purchase orders and
knows which items require inventory tags. If Items are delivered directly
to your site or are picked up by your staff members this system is bypassed. |
| If items are picked up by your site's staff members and the
value of the item is at least $300 the item(s) should be taken to the FUSD
Warehouse to be checked in and "tagged". Items picked up on a
weekend should be taken to the Warehouse on the next business day, before the
item is placed into use at any site/school. |
| If the system is bypassed because of direct deliveries by
vendors or by items being picked up by staff members (and the item wasn't then
taken to the Warehouse for check-in and tagging) this will be detected by
Property Control. In this case, your principal or department head will be notified
of the deviation from normal delivery/receiving/tagging procedures, and will be
asked to correct the situation.
|
| 3. Disposing of Equipment ~ |
| No equipment should be removed from
your site or department without filling out a REQUEST FOR AUTHORIZATION TO
DISPOSE OF EQUIPMENT that has been signed by your principal/department head
and Executive Director. This form is available from your site's office or
from Property Control. By filling out this form, and having it authorized,
your site can have any equipment, old or new, removed from your inventory. |
| No equipment will be removed from FUSD's inventories
without this document on file in Property Control. |
| Once the disposal request is completed, signed and submitted to
Property Control, you will receive your copy back from Property Control.
Maintenance can then be contacted to pick up the items. |
| Equipment can be listed on the disposal forms regardless of
whether inventory tags are found on them or not. Serial numbers can be used to
help locate items in our inventories if those are available on the items being
disposed of. |
| Equipment transferred to other sites must also be listed on the
disposal forms. This will allow the District to keep track of equipment
and keep it recorded at the proper site. |
| See your site/department secretaries or call Property Control
(527-4180) for all questions on removing, disposing, trade-in, or stolen equipment.
|
| 4. Gifts to the District ~ |
| Any items donated to FUSD require a
GIFTS TO THE DISTRICT form to be filled out and sent in to Property
Control. |
| If the item is valued at $300+ an inventory tag will be issued
and mailed to your site for attachment. The item(s) will be entered into
your site's inventory.
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