Business & Support Services

~ Support Services ~

ABOUT MAINTENANCE 
(Facilities Services)   

Year In Review

The Department is committed to meeting the needs of a vibrant, growing educational community in the areas of operations, maintenance, grounds, custodial supplies, and consultation on custodial issues.

The following highlights represent some of the more noteworthy accomplishments of the Maintenance Department during this year in review.

PERFORMANCE HIGHLIGHTS    

1. We have twenty-three fulltime employees in the Maintenance Department, which includes our four grounds persons.  We have two million square feet of buildings and approximately 300 acres of grounds.  This computes to 105,000 square feet of buildings per employee to maintain, and 75 acres per grounds person to maintain.

2. Clyde Joe was selected to be our Custodial Director, reporting to and working with Sheldon Cieslak, Facilities Director.  Clyde Joe was previously Head Custodian at Flagstaff Middle School.

3. Three major roofing projects were completed at:  Cromer Elementary, Sinagua High and Coconino High.  Funding was provided by the School Facilities Board.

4. Replacement of three Nesbitt rooftop units that failed - two at Mt. Elden Middle School and one at Flagstaff Middle School.  Funding for this project was provided by the School Facilities Board.

5. Carpet and VCT replacement were partially funded by School Facilities Board.

6. Extensive indoor Air Quality testing was conducted.

7. Leupp School was voted the most improved elementary school site in the Western Division.  What an honor!  Former Superintendent Larry Bramblett was the driving force behind this accomplishment.

PEOPLE DEVELOPMENT

Throughout the year in review, the Maintenance Department invested approximately 1,700 staff hours in people development.

Monthly Team Meetings serve to foster camaraderie and communication among the staff, and to disseminate information.  Some of the topics reviewed in past months include sexual harassment, power tool safety, elevated work safety, and mechanical equipment operation and maintenance.

Maintenance provides a comprehensive training program designed to ensure compliance with state and federal regulations.  Educational facilities today face a very real risk of lawsuits and fines associated with maintaining safety.  OSHA penalties range from $1,000 to $100,000 and can run higher.  We try to reduce these risks by providing all Maintenance and Custodial staff with training that covers the following topics:

Our Job Skills Review Program consists of a series of instructional videos focusing on specific work skills such as:  hard surface floor care, general housekeeping, safety, and grounds maintenance.  Frequently we use hands-on methods to reinforce lessons from video training; computer-based training is designed for either group presentation or an individual, self-rated package.

Personal Development

We strongly encourage our staff to pursue individual education and training to enhance their skill and improve their opportunity for growth.  During the year in review, Sheldon Cieslak, Facilities Director, has completed the following training:

1. Certified Indoor Air Quality Technician (CIAQT)

2. Certified by A.F.E. as a Plant Maintenance Manager (CPMM)

3. Certified as an Asbestos Inspector

4. Certified as a Management Planner

5. Certified as an ISIS Program user

6. Certified in STK

7. Life Safety Codes & Regulations - an intense, two-day familiarization with NEFA Life Safety codes

8. OSHA General Industrial Standards - an overview of the OSHA standards covering all aspects of work including:  blood borne pathogens, hazardous materials, right to know, asbestos awareness, personal protective equipment, lock-out-tag-out, respiratory protection, and confined space entry

9. Certified leader in the "Team Cleaning" process

QUALITY ASSESSMENT

Quality assessment tools help us compare promises with results, and stay on top of projects.  This opportunity for feedback serves as a catalyst for continuous improvement and keeps us focused on our objectives.  We utilize several programs to measure the quality and effectiveness of our service.

INTERNAL QUALITY MEASURES

In addition to developing people, Maintenance is committed to pursuing excellence.  Quality assurance tools help us compare promises with results and stay on top of projects.  Feedback serves as a catalyst for continuous improvement and keeps us on track.  

Indoor Air Quality

This is a big, big issue.  We take a proactive approach to indoor air quality, from surveying HVAC systems, to checking roofs and drainage.  We do not take this issue lightly.  We respond immediately to all staff complaints.

Principal Meetings

The Team Leaders are instructed to meet with our principals on a formal basis, monthly.  These meetings are designed to address needs, review progress, and discuss goals.

Our Custodial Director meets with the principals weekly, in most cases, and on any given day the Director may work specifically with one to ten of them.

Inspections

Clyde Joe and Sheldon Cieslak perform regular quality inspections and audit performance.  These performance indicators give valuable feedback to employees and administration, and they encourage those who perform well.  Also, inspections give constructive feedback on those areas needing more attention.

FUTURE GOALS

While the previous 12 months have been ones filled with progress and accomplishment, much remains to be done.  The Maintenance Department has some basic goals for the next 12 months:

Total productive maintenance is a formation of a partnership between maintenance and custodial staff to improve quality, reduce expenses, and increase efficiency.  We cannot keep doing the same thing, the same way, over and over again, expecting different results.  We need to change our thinking to change our results.

ALPHA LIST OF FULL TIME MAINTENANCE EMPLOYEES:

GROUNDS HIGHLIGHTS

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