Flagstaff Unified School District

FACILITY USE 

Facilities may be used by community organizations for legitimate purposes at minimal cost to the organizations.   Applications for Use of School Facilities are at every FUSD school.  Each school schedules use of its own facilities; an application must be filled out at the school your organization wishes to use.  All schools charge fees based on Class and Use of School Facilities Fee Schedule.

Class I ~ School related - no charge
School sponsored activities for students; school related groups and organizations; (i.e. PTO, Boosters); Community Education activities; non-profit organizations sponsoring activities for school children; (i.e. Scouts, Campfire, youth athletic leagues, Special Olympics, etc.); units of state and local government to citizen's groups for the purpose of conducting community business; in-service job related training for district personnel.
Class II ~ Non-profit - fee 
Service clubs; church services; colleges, universities, technical schools, charter schools; federal.
Class III ~ Commercial - fee
Activities sponsored by commercial or profit-making groups.

General Rules and Policies:  
1.  SMOKING and ALCOHOL are prohibited in and on any and all school property including out of doors. (Policy KGC)
2.  No refreshments are to be served or sold on school grounds or in buildings except in appropriate facilities and with prior approval.  Any advertising for promotion, such as newspaper releases, posters, tickets and handbills, must indicate the sponsoring agent.

Conditions governing the use of facilities (Policy KG):  
A.  Requirements of the school program shall receive priority consideration in the assignment of school facilities.
B.  School sponsored activities such as Community Education and PTO, are given priority over non-school sponsored activities.
C.  City Parks & Rec will be given priority over other community organizations.
D.  Non-school sponsored, non-profit service organizations may use the facilities with charges not in excess of costs incurred by FUSD.
E.  Those desiring to use school facilities for financial profit are discouraged from making application for facility use.  However, this does not deny them the opportunity of using the school facilities.  Rental fees will be charged.
F.  Requests for contracted FUSD services by non-school organizations must be made to the school principal or Community Education.  Requests will be honored when they can be met by FUSD employees outside their regular employment hours.  Full cost will be charged to the organization making the request.
G.  Permission to use any school facility may be revoked at any time as the needs of FUSD may require, or for violation of FUSD policy.
H.  Fees are subject to change at any time.

Additional Information for the use of facilities:  
Premises are to be vacated and lights are to be out at the time specified.  All properties are to be accounted for and left in the same conditions as received.  Extra property is to be removed from the premises no later than twenty-four hours after use.

FUSD shall provide needed custodial services, cafeteria employees and/or other employees during each usage as determined by FUSD.  Administrators or caretakers are to have access to all facilities at all times.  When FUSD personnel are needed, an additional charge will be made.  Minimal charge is for three hours.  No refunds will be made for any unused periods of reserved time.  Cafeteria and custodial services are at $15 per hour.

All Class I users, except school related organizations (i.e., PTO, Boosters), will be charged Class II fees when facilities must be opened on weekends, holidays, or during summer closure, unless otherwise arranged by Community Education or school principal.  Class III rental fees must be paid in advance.  

State law requires non-school sponsored users to carry insurance.  FUSD requires a combined single limit coverage for bodily injury and property damage.  A current Certificate of Insurance with policy limits of not less than $1,000,000 must be attached to Application for Use of School Facilities.

* May be required to pay Class II fees for weekend, holiday or summer use.

All Classes of Users -- Personnel and Security Charges:
Personnel charges: $16 per hour per person
This charge applies for door unlock/lock service and during hours where FUSD personnel are not otherwise on site.
At least one FUSD employee must be on site during facility use by non-FUSD personnel.

Effective: July 1, 2008 through June 30, 2009. Rates will be reviewed yearly by the Governing Board of Education.
For planning purposes, groups are advised to plan on an increase of 5% per year.

Board approved June 10, 2008

Revised 9-22-08