Attendance (Policy JE & JH)
FUSD High Schools strictly adhere to Arizona law (ARS-15-901(A)(1): Once a student has accrued absences that total 10% of the possible days in the school year (more than 18 days if the school year is 180 days), no matter whether the absences were excused or unexcused, all subsequent absences must be reported as unexcused. This rule applies across schools within a district if the student transfers.
Attendance Marks are defined as an absence or tardy in any given class. Any student collecting over 10 Attendance Marks (see definition below) at Coconino and Flagstaff High Schools in any class period during a semester will be placed on attendance probation and risk loss of credit. Any absence from class, excused or unexcused, will result in an attendance mark being registered against the student. A student arriving late to class will be marked tardy and accrue an attendance mark for that period. Students 10 minutes, or more, late to any class without an excuse will be marked absent. Exceptions to the attendance mark policy may be:
- Students assigned in-school Suspension
- School administration excused absences are listed below.
- Administrator / Office
- Late Bus
- Adverse Weather
- School Activities
- Other Circumstances which in the administrator’s judgment qualify.
State law also mandates that the school record reasons for all student absences. Therefore, when a student is absent, it will be necessary for the parent/guardian to inform the school as to the reason for that absence. All absences not verified by parental or administrative authorization will remain unexcused. Please find below a listing of acceptable reasons under ARS 15-803 for a student to be absent from school that is excusable by their parent or guardian. In some instances school administration may require documentation:
- Chronic Illness
- Illness / Medical
- Religious Holidays
Following are some other reasons that students miss school. These occasions are not excusable by a parent or guardian:
- Ditching / Truant
- Court Dates
- Juvenile Detention / Probation
The distinction between an Excused and Unexcused absence becomes very important as it relates to credit for work coming due during the time of the absence. Any classroom assignments that come due during a period of excused absence may be turned in upon the student’s return for full credit. Class work missed during excused absences must be made up within a time equal to the number of days of absence. For example, a student absent for four days has four days after his or her return to make up missed class work. Any classroom assignments coming due during a period of unexcused absence will be recorded as a zero in the teacher’s record book.
Please be advised: School policy does not allow parents, guardians, or students to excuse absences after the fact. Absences must be reported, either in writing or via telephone, by the student’s parent or guardian no later than 9:00 AM on the day of the student’s return.
Students wishing to leave campus for any reason during the school day must have administrative and parental permission. The student must follow the appropriate check out procedures in the attendance office before leaving campus or the absence will be considered to be truancy.
Students must be in the classroom prepared to work when the bell rings. Students arriving late to class create a significant distraction to their classmates and to the instructor. Therefore, chronic tardiness will result in an administration referral and potential additional sanctions at the discretion of school administration.
School Activity Absences
District and AIA regulated activity guidelines will be followed for all school activity absences. If such regulations do not apply to the activity, and the student is failing any class, the student may be precluded from participating in the activity. If a student athlete has an absence, excused or unexcused, on a weekday he/she will not be allowed to practice or participate on that day. In the event that a student athlete has an absence, excused or unexcused, on Friday or the school day preceding a scheduled holiday break the student will be ineligible to participate in any athletic practice or contest until the next scheduled school day. A student athlete who, following established district procedures, pre-approves an absence may, with administrative approval, be deemed eligible to participate in school activities. Likewise, a student athlete who provides documentation of a doctor’s appointment upon his/her return to school may, with administrative approval, be deemed eligible to participate in school activities.
In the event that a student collects 10 attendance marks during a semester, that student will be placed on attendance probation for the balance of that semester. Formal, written notification may be sent via US mail to the parent/guardian of the student within 5 school days of his/her placement on the attendance probation list. Once placed on the list progress grade reports for the student will, at the discretion of the site administrator, reflect either an “F” or an “LC” (loss of credit) as opposed to the student’s actual earned grade. Should the student fail to appeal attendance probation status or have an appeal denied, the “LC” will be replaced by an “F” on the student’s permanent transcript.
The attendance probation appeal process will be organized by each school site. The process must include the following:
- A committee including at least one teacher, one counselor and one administrator.
- A submission deadline 10 or fewer days prior to the semester end date.
- An appeal committee meeting date after the submission date and prior to semester end.
- Minimum appeal content to include a persuasive essay written by the student.
- Written guidelines (Rubric) for committee used to determine the granting or denial of individual appeals.
Please note: Submission of attendance probation persuasive essay does not guarantee credit being granted.
Students possessing and filing a Chronic Illness Form signed by their physician and verified by the school's nurse must be submitted before the appeals process begins in order to be exempt from academic probation.
The counseling department and IEP teams of each school will have the ability to request “special circumstances” status for individual students. Those requests will be directed to the site principal or designated assistant principal. Upon administrative approval, a student granted “special circumstances” will be exempt from academic probation.
Dress Code (Policy JICA)
The school administrator is responsible for implementing the policy and regulation regarding student dress and appearance. School administration and staff shall not have discretion to vary the requirements in ways that lead to discriminatory enforcement.
The District encourages students to take pride in their attire as it relates to the school setting. Students should dress in a manner that, in addition to the following guidelines, takes into consideration the educational environment, safety, health, and welfare of self and others.
Clothes must be worn that would cover from mid-thigh to upper sternum and cannot reveal bare midriffs. All items listed in the “must wear” and “may wear” categories below must meet this basic principle.
Students Must Wear*:
- Shirt (with fabric in the front, back, and on the sides under the arms); and
- Bottoms: pants, sweatpants, shorts, skirts, dress, skorts, leggings. All bottoms must not go above mid-thigh; and
- Shoes: activity specific shoes may be required (for example for sports). Elementary school students must wear shoes that are appropriate for ensuring safety during recess.
- *Dress should be appropriate for weather during outside activities. Exceptions for special activities may be permitted by the site administrator. These dress code guidelines shall apply to regular school days and summer schools, as well as any school-related activities, such as graduation ceremonies, dances and proms.
Students May Wear:
- Fitted pants, including leggings, yoga pants, jeggings and skinny jeans;
- Ripped jeans, as long as midriffs and areas normally covered by undergarments are not exposed;
- Tank tops;
- Clothing with commercial or athletic logos provided they do not violate cannot wear section below;
- Cultural hair accessories including but not limited to: Tichel, Turban, Hijab, Abit or Ameera, Cowl Headband, Kapp/Bonnet, Headscarves and Native American Headbands;
Religious medallions, medals or beads.
- *Students may be asked to remove accessories and/or change clothing during curriculum or activities in which these items present a safety hazard. Examples include PE, welding, shop, autos, food, etc.
Students May Not Wear:
- Graphic representations on clothing, accessories, or the body that display profanity, vulgarity, obscenities, hate speech, or promote alcohol, cigarettes, vaping, drugs, gang-related behavior*, or sexual activity;
- Images or language on clothing, accessories, or body that display or creates a hostile or intimidating environment based on any protected class;
- Bathing suits;
- Hats, beanie’s, hoods;
- Helmets or sunglasses (unless medically necessary) that obscures the face;
- Accessories that could be considered dangerous or could be used as a weapon;
- Gang related clothing*.
*Gang related behavior or clothing which is defined by the Law Enforcement Information Network (www.dps.gov/organization/tsd/cjs).
Exceptions for special activities or health considerations may be pre approved by the administrator.
Student Dress Enforcement for The District
The purpose of the student dress policy and regulation is to ensure consistency and interpretation is implemented district wide. It is the expectation and responsibility of staff to appropriately enforce student dress. Enforcement should be consistent with the districts’ matrix. Failure to comply with the student dress code should be enforced consistently with comparable behavior and conduct violations;
- To be dressed more to policy and regulation as a first step, students should be asked to modify their dress with their own clothing if available at school or have the option to wear school provided clothing. Should a student refuse to modify their dress it will be addressed accordingly to the district discipline matrix;
- Students’ parents should be notified of infractions and provided the option to provide alternative clothing for the remainder of the day; student can return to class until such a time clothes are provided;
- Repeated and/or continued failure to comply with student dress will be addressed according to the district discipline matrix.
- Students have the right to appeal any discipline.
Students and staff are expected to read the entirety of the regulation to ensure a full understanding of the student dress expectations. The following are basic principles that we adhere to:
Students should only be removed from a classroom/lose a minimal amount of class time as a result of a student dress violations, students may be removed for a greater period of time if it presents a safety issue or is creating a hostile environment for other students;
No student will be disproportionately affected by student dress enforcement because of gender, race, body size, or body maturity;
Students are not to be shamed or required to display their body in front of others (students, parents or staff) in school. “Shaming” includes but is not limited to: kneeling, raising arms, or bending over to check attire fit, measuring straps or bottom length, or asking students to account for their attire in front of other students;
Student dress will be clearly conveyed to students via multiple ways and not just via the student handbook.
There is a responsibility by administrators to provide education to students and staff about student dress expectations. Teachers and staff will be properly trained on how to enforce expectations of student dress.