08/19/2024 5:30 p.m.

Zoom Link

Meeting ID: 818 4299 3469

Call: 1 669 900 6833

Agenda

1. Welcome -  

2. Roll Call - Belinda Begaye, Terry Curley, Shannon Holsten, Cassandra Taylor, Candice Lewis, and Michele Calnimptewa

3. Approval of Agenda 8/19/2024

4. Approval of Minutes for 08.12.2024 IEC Meeting

5. Old Business

   1. Review event list Event Planning SY 2024-2025

   2. Relook at chapter houses and how we want to present

   3. Look at advisor assignments- 

   4. Needs Assessment Surveys

6. New Business

7. Future Agenda items-

8. Announcements

2023–2024 Native American Indian Education Committee Meeting
Date: February 13, 2024
Time: 5:30 p.m.

Zoom Link: Zoom
Meeting ID: 818 4299 3469
Call-in Number: 1 (669) 900-6833

Agenda

I. Welcome
II. Roll Call
Members Present: Terry Curley, Jason Watchman, Candice Lewis, Shannon Holsten, Cassandra Taylor, & Belinda Begay

III. Approval of Agenda
Motion to approve the 2/13/2024 agenda by Terry Curley, seconded by Belinda Begay. Motion passed 6-0-0.

IV. Approval of Minutes from 01/08/2024 IEC Meeting
Motion to approve by Cassandra Taylor, seconded by Terry Curley. Motion passed 6-0-0.

V. Old Business

A. Secondary Needs Assessment Review

1. Slide 2 – Use Communications to announce Advisors at the beginning of the year. Improve services under NAESP. Revisit previous HS positions.

2. Slide 3 – Increase visibility for families regarding IEC and NAESP services.

3. Organize a Summer Sheep Butchering Academy at Flagstaff Kilani Dorm for student participation.

B. Drawing

VI. New Business

A. Travel Request – PDH

• Request for meal reimbursement for two PDH teachers attending the Native Language Conference.

• Funded through 503 Interventionist funds.

• Share PD opportunities with other language instructors.

• Motion to approve by Terry Curley, seconded by Belinda Begay. Motion passed 6-0-0.

• Teachers will bring back information from the conference for IEC.

B. Interest in Interview Board
Links:

• Google Doc

• Google Slides

C. By-Law Review and Signature Request

• Final Bylaws (8/25/23) to be reviewed and signed at the upcoming work session.

D. 4.0 Ceremony

• 17 new students eligible.

• Possible ceremony date: April 19, 2024.

E. Interventionist/Advisor Updates

• No updates provided.

VII. Future Agenda Items

1. By-law Signature Q&A

2. Approval of Needs Assessment Summary for Application

3. Blank Education Plan Review

4. Interventionist and Advisor Updates

5. Chapter House Updates

6. How to add Pre-K to Needs Assessment

VIII. Announcements

• Parent-Teacher Conferences: March 6–8, 2024

• Spring Break: March 11–15, 2024

• 3 FHS students going to Window Rock for the Navajo Language Proficiency Test – February 16, 2024

• NAPO Meeting: February 15, 2024 @ FRC, 5:30–7:00 p.m.

• Cap & Gown Assistance:

  • Google Doc

  • Google Drive Folder

• Navajo Nation 2024 Clothing Application:

  • Fillable PDF

  • Program Info

IX. Adjournment
Motion to adjourn by Candice Lewis at 7:01 PM, seconded by Terry Curley. Motion passed 6-0-0.

2023–2024 Native American Indian Education Committee Meeting
Date: January 8, 2024
Time: 5:30 p.m.

Zoom Link: Zoom
Meeting ID: 818 4299 3469
Call-in Number: 1 (669) 900-6833

Agenda

I. Welcome

II. Roll Call
Members Present: Jason Watchman, Terry Curley, Shannon Holsten, Candice Lewis, Cassandra Taylor

III. Approval of Agenda
Motion to approve by Candice Lewis, seconded by Terry Curley. Motion passed 5-0-0.

IV. Approval of Minutes from 12/18/2023
Motion to approve by Candice Lewis, seconded by Cassandra Taylor. Motion passed 4-0-1.

V. Old Business

A. Update on Expenses

• November One-Time Balance: $87,831.50

• December financial report still pending

• Committee expressed concern about preventing future fund loss

B. Add Pre-K to Survey

• Confirmed Pre-K is included in the student count

• Need clarification on Pre-K inclusion per JOM bylaws and Navajo Nation JOM

C. Update from NAGSA Conference

• Interventionists to connect with NAGSA attendees

• Slideshow from conference to be shared with interventionists

D. 4.0 Induction Ceremony

• Begin planning using the same format as the past two years

E. Back-to-School Supply Giveaway

• Committee will move forward with planning a supply drive

VI. New Business

A. Guest Presentation – Dr. Sig

• Topic: Camp Indigenous (July 2024)

B. Review of Needs Assessment with IPC

1. Reviewed elementary responses

2. Secondary review moved to next meeting

C. January Drawing

• Drawing for completed Needs Assessment responses postponed to the next meeting

VII. Future Agenda Items

• Secondary Needs Assessment Review

• Drawing (continued from this meeting)

VIII. Announcements

None noted in the minutes

IX. Adjournment

Motion to adjourn by Terry Curley at 7:02 p.m., seconded by Cassandra Taylor. Motion passed 6-0-0.

2023–2024 Native American Indian Education Committee Meeting

Date: 12/11/2023
Time: 5:30 p.m.
Zoom Link: https://fusd1-org.zoom.us/j/81842993469
Meeting ID: 818 4299 3469
Call-in Number: 1 669 900 6833

Agenda

I. Welcome
II. Roll Call

• Jason Watchman
• Shannon Holsten
• Belinda Begaye
• Cassandra Taylor

III. Approval of Agenda

• Shannon motioned to approve.
• Cassandra Taylor seconded.
• Vote: 4-0-0

IV. Approval of Minutes for 11.13.2023 IEC Meeting

• Belinda motioned to approve.
• Shannon seconded.
• Vote: 4-0-0

V. Old Business

A. Dual Enrollment Funds - $10,000

• Summer school instructors: $4,750 each × 2 = $9,500
• Aide: $1,900
• Supplies: approx. $1,000
• Movie: approx. $1,000
• Total: $13,400 for summer camp for 50 students
  • Currently, $6,000 is allocated on the 23–24 education plan.
  • Cassandra Taylor motioned to move $7,400 from dual enrollment funds to the summer school program on the education plan.

B. Update on Needs Assessment

• (Link to Google Doc provided)

C. Briefing on NIEA Conference

• PowerPoint presentation shared.

D. Interventionist Updates

• 2nd grade at Thomas Elementary prepared a winter event.
• Native American Club at Thomas is a success.
• Clubs are also being held at Summit High School, FHS, CHS.

VI. New Business

A. Survey Timeline

• Individual IEC members will review responses.
• Excel sheets will be emailed to each member.

B. Funds for Contract Expiration Update

C. Requests

1. Paper PDH – Monday Zoom meeting for special meeting on paper cost.
2. Mr. Jones – 6 charter buses for Canyon De Chelly trips in May ($9,600)
   • Shannon motioned to approve.
   • Belinda seconded.
   • Vote: 4-0-0
3. Travel Funds – For 3 Leupp staff to attend Winter NAGSA (mileage only, approx. $1,125)
   • Shannon motioned to approve.
   • Belinda seconded.
   • Vote: 4-0-0
4. AZ Counselor Conference Registration Fee – Approx. $4,000 from account 521 on D-invoice
   • Presentation from advisors after trip
   • Shannon motioned to approve.
   • Cassandra seconded.
   • Vote: 4-0-0

VII. Drawing

1. Primary Winners:

• toby.woody@gmail.com
• J-todacheenie31@live.com
• Mj272@nau.edu
• christianeinterpreter@gmail.com
• merlyna.rourke@gmail.com
• kj.klsy.johnson@gmail.com
• pea.hilary@gmail.com
• ag335@nau.edu
• mj272@nau.edu*
• apriltorivio@gmail.com
• dlsjishie13@gmail.com

2. Secondary Winners:

• afaylene@yahoo.com
• raezin123@gmail.com
• euphillia.lee@gmail.com
• selestewa25@gmail.com
• tinaschultz87@yahoo.com
• rdbutterfly06@aol.com
• hornedduck@gmail.com
• nanna.davis8@gmail.com
• butterfly_loves_god@yahoo.com
• anjiwitherspoon@gmail.com

VIII. Future Agenda Items

• Update on expiring funds
• Add Pre-K to assessment survey
  • Check if they are included in the student count
• Update from NAGSA Conference
• Start conversation about 4.0 induction ceremony
• Needs Assessment
• Back-to-school supply giveaway

IX. Announcements

• Coyote story and string game night rescheduled to 1/12/2024.
  • Location TBD

X. Adjournment

• Shannon motioned to adjourn.
• Belinda seconded.
• Vote: 4-0-0

2023–2024 Native American Indian Education Committee Meeting

Date: 11/13/2023
Time: 5:30 p.m.
Zoom Link: https://fusd1-org.zoom.us/j/81842993469
Meeting ID: 818 4299 3469
Call-in Number: 1 669 900 6833

Agenda

I. Welcome
II. Roll Call

• Shannon H.
• Candice L.
• Jason W.
• Terry C.

III. Approval of Agenda

• Terry Curley motioned to accept the agenda.
• Candice Lewis seconded.
• Vote: 4-0-0

IV. Approval of Minutes for 10/09/2023

• Terry Curley motioned to approve.
• Candice Lewis also motioned to approve.
• The motion died at 17:40.

V. Old Business

A. Dual Enrollment Funds - $10,000

1. Suggestion to increase summer school class size.
2. Terry Curley motioned to table the discussion until the December meeting.
   • Cassandra Taylor seconded.
   • Vote: 5-0-0

B. Update on Needs Assessment

• (Image placeholder in original document)

C. Student Prize Drawing (for 12/11/2023)

• Ten elementary and ten secondary students will be drawn.
• Prizes include art packs and jewelry from vendors.
• Funded by outreach funds allocated to the IEC committee.
• Candice Lewis motioned to approve.
• Cassandra Taylor seconded.
• Vote: 5-0-0

D. Briefing on NIEA Conference

• Terry Curley motioned to table the briefing.
• Candice Lewis seconded.
• Vote: 4-0-1

E. Assign Chapter House Representatives

1. Shannon H. – Birdsprings
2. Candice Lewis – Leupp
3. Belinda Begaye – Cameron
4. Jason Watchman – Tolani Lake

F. Interventionist Updates

• Focus on attendance goals, events, and promoting the needs assessment.

VI. New Business

A. Sun Clan PD Follow-Up

• Described as very informative.

VII. Future Agenda Items

A. Dual Enrollment Funds ($10,000 – Summer Program)
B. NIEA Conference PowerPoint
C. Needs Assessment / Drawing
D. Christmas Celebration

VIII. Announcements

A. Kinlani Dorm’s Ms. Dook'o'oosłííd Pageant – 11/16 at 6 PM at FHS Cromer Auditorium

• Flyer link
  B. Tribal Consultation completed
  C. Kinsey is hosting Indigenous Week
  D. Thomas is having “Eat Lunch with Your Kid” day on Monday and Tuesday
  E. PDH Craft Show – 11/19/2023 (Navajo Taco Sale)
  F. Killip Craft Show – 11/19/2023
  G. Miss Navajo at PDH – 11/13/2023
  H. Mr. John Yazzie Veteran Visit – 11/09/2023
  I. Kinsey’s 1st Prince & Princess Pageant
  J. CHS & FHS Spirit Week – 11/13/2023 to 11/17/2023
  K. Coyote and String Game – 11/14/2023

IX. Adjournment

• Terry Curley motioned to adjourn at 6:40 PM
• Candice Lewis seconded
• Vote: 5-0-0

2023–2024 Native American Indian Education Committee Meeting

Date: 9/18/2023
Time: 5:30 p.m.
Zoom Link: https://fusd1-org.zoom.us/j/81842993469
Meeting ID: 818 4299 3469
Call-in Number: 1 669 900 6833

Agenda

I. Welcome
II. Roll Call

• Terry Curley
• Belinda Begaye
• Jason Watchman

III. Approval of Agenda

• Motion by Terry Curley to approve the agenda
• Seconded by Belinda Begaye
• Motion passed: 3-0-0

IV. Approval of Minutes for 8.28.23 Special IEC Meeting

• Motion by Belinda Begaye to approve the minutes
• Seconded by Terry Curley
• Motion passed: 3-0-0

V. Old Business

A. Student Presentation

• A. Whiterock presented on the Summer Engineering Program at the National Student Leadership Conference at UC Berkeley, California.

B. June 2023 Reimbursement Reports

• Terry Curley motioned to accept the budget with the exception of the mission signature (to be rectified).
• Seconded by Belinda Begaye
• Motion passed: 3-0-0

C. Needs Assessment Status

• Waiting to confirm if student ID can be included in the survey.
• If not, it will be removed and the Needs Assessment will be sent out.

VI. New Business

A. Program Update

• Mr. Chee introduced as interim NAESP Coordinator

B. Travel Approvals for NIEA

• NAESP will open 4–5 seats per school to use IEC travel funds from the 2022–2023 contract.
• Motion by Terry Curley to approve travel for seven individuals
• Seconded by Belinda Begaye
• Motion passed: 3-0-0

C. Redistributing Funds for Dual Enrollment

• Motion by Terry Curley to move $12,000 from dual enrollment funds to parental cost funds
• Seconded by Belinda Begaye
• Motion passed: 3-0-0

D. Vote in New Members

• Motion by Terry Curley to vote in new members at the NAPO meeting
• Seconded by Belinda Begaye
• Motion passed: 3-0-0

VII. Future Agenda Items

• Officer elections
• Discuss moving $10,000 from dual enrollment funds to other areas
• Needs assessment update

VIII. Announcements

• CHS & FHS Bazaars – Dates to be moved to next meeting’s announcements
• Google Drive Link

IX. Adjournment

• Motion to adjourn at 6:42 PM by Belinda Begaye
• Seconded by Terry Curley
• Motion passed: 3-0-0

2023–2024 Native American Indian Education Committee Special Meeting

Date: 8/28/2023
Time: 5:30 p.m.
Zoom Link: https://fusd1-org.zoom.us/j/81842993469
Meeting ID: 818 4299 3469
Call-in Number: 1 669 900 6833

Special Meeting Minutes

I. Welcome

• Jason called the meeting to order at 5:30 p.m.

II. Roll Call

• Present: Terry, Belinda, and Jason

III. Approval of Agenda

• Motion to approve by Belinda
• Seconded by Terry
• Motion passed: 3-0-0

IV. Approval of Minutes for August 25, 2023

• Motion to approve by Belinda
• Seconded by Terry
• Motion passed: 3-0-0

V. Old Business

A. Approval of Needs Assessment Survey

• Motion to approve the 2023–2024 Needs Assessment Survey by Belinda
• Seconded by Terry
• Motion passed: 3-0-0

B. Approval of Evaluation Tool

• Motion to accept the post-survey/evaluation tool by Terry
• Seconded by Belinda
• Motion passed: 3-0-0

VI. New Business

(No items listed)

VII. Future Agenda Items

• Workshop cultural presentation/proposal

VIII. Announcements

(No announcements listed)

IX. Adjournment

• Motion to adjourn at 5:51 p.m. by Terry
• Seconded by Belinda
• Motion passed: 3-0-0

2023–2024 Native American Indian Education Committee Meeting

Date: 8/25/2023
Time: 5:30 p.m.
Zoom Link: https://fusd1-org.zoom.us/j/81842993469
Meeting ID: 818 4299 3469
Call-in Number: 1 669 900 6833

Meeting Minutes

I. Welcome

• Jason welcomed and called the meeting to order at 5:34 p.m.

II. Roll Call

• Present: Belinda and Jason

III. Approval of Agenda

• Motion to approve by Belinda
• Seconded by Jason
• Motion passed: 2-0-0

IV. Approval of Minutes for August 4, 2023

• Motion to approve by Jason
• Seconded by Jason
• Motion passed: 2-0-0

V. Old Business

A. Review of Final and Updated Bylaws

• Motion to accept by Belinda
• Seconded by Jason
• Motion passed: 2-0-0

B. Election of Three (3) New IEC Members and Chapter Assignment

• Recruitment ideas and strategies discussed in case new members are not elected.
• Plan to recruit at the next NAPO meeting and hold IEC nomination/election in September.
• Hannah may host a workshop; Kalvina will help create a flyer.
• Belinda will assist with recruitment.

C. Student Presentation – National Leadership Conference

• To be included in future agenda items.

D. Needs Assessment Survey Update

• Special meeting scheduled for Monday, 8/28 to approve the survey.

E. Evaluation Tool for IEC Events

• Draft post-survey to be included in the 8/28 special meeting agenda.

VI. New Business

A. Increase Student Eligibility Documentation

• JOM and Title VI are formula grants based on student count.
• Strategies to increase submission of documentation (CIB and/or Form 506):
  • Create or find PowerPoint presentations/links to help parents/guardians submit NN tribal enrollment.
  • Share resources via NAESP link.
  • Invite NN enrollment office or NN JOM to future meetings.
  • Provide technical support (scanners, hardcopies, etc.).
  • FUSD tech department can help create videos/presentations.
  • Share videos/slides during parent meetings.
  • FUSD office staff should be informed that if CIB is not submitted, they can solicit Form 506.
  • Kalvina will communicate with school site administrators to gather CIB or Form 506.

VII. Future Agenda Items

A. Special Meeting for Needs Assessment Survey & Evaluation Tool
B. Officer Nominations/Elections
C. Dual Enrollment is tuition-free at CCC – Reallocation of DE funds
D. Update on Interventionist staff members at FUSD schools

VIII. Announcements

(None listed)

IX. Adjournment

• Motion to adjourn at 6:30 p.m. by Belinda
• Seconded by Jason
• Motion passed: 2-0-0

2023–2024 Native American Indian Education Committee Special Meeting

Date: 8/04/2023
Time: 12:00 p.m.
Zoom Link: https://fusd1-org.zoom.us/j/81842993469
Meeting ID: 818 4299 3469
Call-in Number: 1 669 900 6833

Special Meeting Minutes

I. Welcome

• Jason welcomed and called the meeting to order at 12:15 p.m.

II. Roll Call

• Present: Jason, Terry, and Belinda
• Guest: Navajo-Hopi Observer representative

III. Approval of Agenda

• Motion to approve by Jason
• Seconded by Terry
• Motion passed: 2-0-0

IV. Approval of Minutes for July 21, 2023

• Motion to approve by Jason
• Seconded by Terry
• Motion passed: 2-0-0

V. Old Business

A. Approval of Bylaws

• Motion to approve the bylaws as written with edit changes and to review Section 2 (Composition) in two years
• Motion by Terry
• Seconded by Belinda
• Motion passed: 3-0-0

VI. New Business

(No items listed)

VII. Future Agenda Items

A. Orientation of IEC Members
B. Mr. Whiterock’s Presentation
C. Needs & Assessment Survey Update

VIII. Announcements

A. NAPO Meeting – August 17th at 5:30 p.m. (Location TBD)
B. NAESP website is currently being updated
C. Kinlani Dorm opens:

• August 7th at 2 p.m. for new students
• August 8th at 2 p.m. for returning students
• Opportunity to set up a table; Boys and Girls Club and Native Rise will be present
• Reach out to IPC members for parent recruitment
  D. NN JOM Conference – August 21–23 at Twin Arrows

IX. Adjournment

• Motion to adjourn at 12:53 p.m. by Terry
• Seconded by Belinda
• Motion passed: 3-0-0

2023–2024 Native American Indian Education Committee Special Meeting

Date: 7/21/2023
Time: 12:00 p.m.
Zoom Link: https://fusd1-org.zoom.us/j/81842993469
Meeting ID: 818 4299 3469
Call-in Number: 1 669 900 6833

Special Meeting Minutes

I. Welcome

• Jason welcomed and called the meeting to order at 12:02 p.m.

II. Roll Call

• Present: Jason, Terry, and Belinda

III. Approval of Agenda

• Motion to approve the agenda for the approval of the NAESP Brochure made by Terry
• Seconded by Belinda
• Motion carried: 3-0-0

IV. Approval of Minutes for July 14, 2023

• Motion to approve by Terry
• Seconded by Belinda
• Motion carried: 3-0-0

V. Old Business

A. Approval of NAESP Brochure

• Motion to approve the updated brochure as is made by Terry
• Seconded by Belinda
• Motion carried: 3-0-0

VI. New Business

(No items listed)

VII. Future Agenda Items

(No items listed)

VIII. Announcements

• NAPO Meeting scheduled for August 17th at 5:30 p.m., location TBD
• Tentative schedule includes staff introductions and Power of Engagement Training from SunClan Consulting

IX. Adjournment

• Motion to adjourn at 12:28 p.m. by Belinda
• Seconded by Terry
• Motion carried: 3-0-0

2023–2024 Native American Indian Education Committee Meeting

Date: 7/14/2023
Time: 5:30 p.m.
Zoom Link: https://fusd1-org.zoom.us/j/81842993469
Meeting ID: 818 4299 3469
Call-in Number: 1 669 900 6833

Meeting Minutes

I. Welcome

• Jason welcomed and called the meeting to order at 5:32 p.m.

II. Roll Call

• Present: Jason, Belinda, Terry, and Tammie

III. Announcement

• Introduction of new NAESP coordinator

IV. Approval of Agenda

• Motion to approve by Terry
• Seconded by Belinda
• Motion passed: 3-0-0

V. Approval of Minutes for June 12, 2023

• Motion to approve by Belinda
• Seconded by Terry
• Motion passed: 3-0-0

VI. Old Business

A. Approval of Bylaws

• Draft bylaws were sent to NN JOM for review
• Approval tabled pending review
• Motion by Terry, seconded by Belinda
• Motion passed: 3-0-0

B. Needs Assessment Survey

1. Reviewed debrief/CQI notes
2. Timeline updated – last day to accept survey extended to end of November (all agreed)
3. Next step: drafting the survey – open to suggestions

VII. New Business

A. Review of Updated 2024 JOM Application/Education Plan

• NAESP had a negotiation meeting with Navajo Nation JOM
• Feedback received and incorporated into the updated document

B. Updated Program Brochure and Student Education Assistance Form

• Based on older versions from NAESP, FHS, and NACA
• Feedback requested
• Motion to table behavioral language for student requirements made by Tammie
• Seconded by Terry
• Motion passed: 4-0-0

C. Trainings Offered by Sun Clan Consulting

1. Understanding Federal Education Funding
   • Covers Title I-A, II-A, VI-A, JOM
   • Focus on maximizing and complying with federal funds
2. The Power of Family Engagement
   • Training for IEC members on advocacy, cultural integration, and college prep

D. Evaluation Tool for IEC Events

• Definition and purpose discussed
• Suggestion: create a short post-survey for all participants

E. Approval of IEC Meeting Dates and Times for 2023–2024

• Second Mondays of the month at 5:30 p.m.

F. IEC Member Terms

• Discussion on term start/end dates
• One member’s term ends this year
• Three new members to begin next month
• Tammie resigns as an IEC member

VIII. Future Agenda Items

A. Introduction of Indian Education Committee
B. Officer Elections and Chapter Assignment (August)
C. Mr. Whiterock’s Leadership Conference Presentation (August)

IX. Announcements

A. Pilot Program for Native Students at Thomas Elementary
B. Navajo Language Teacher Job Posting
C. Indigenous Summer Program taught by NAU PITAS teacher

X. Adjournment

• Motion to adjourn at 6:56 p.m. by Terry
• Seconded by Belinda
• Motion passed: 4-0-0

2022–2023 Native American Indian Education Committee Meeting

Date: 6/12/2023
Time: 4:00 p.m.
Zoom Link: https://fusd1-org.zoom.us/j/89008886045
Meeting ID: 890 0888 6045
Call-in Number: 1 669 900 6833

Meeting Minutes

I. Welcome

• Jason welcomed and called the meeting to order at 4:04 p.m.

II. Roll Call

• Present: Tammie, Terry, Jason, Kalvina, and Belinda

III. Approval of Agenda

• Motion to approve by Terry
• Seconded by Tammie
• Motion passed: 4-0-0

IV. Approval of Minutes for May 22, 2023

• Motion to approve by Tammie
• Seconded by Terry
• Motion passed: 4-0-0

V. Old Business

A. Bylaws Update

• Mr. Penca reviewed; no further legal review needed
• FUSD grievance policies will be uploaded to the shared drive

B. Student Assistance Sheet & Brochure Update

1. Revisions needed due to funding allocation, staff changes, and updated Ed Plan
2. Discussion on including terms like “allowance,” “first come, first serve,” or cost caps
   • Motion to reduce educational opportunities for grades 6–12 from $150 to $100 on a first-come, first-serve basis
   • Add past dues and fees to unallowable expenses
   • Motion by Terry, seconded by Belinda
   • Motion passed: 5-0-0

C. Needs Assessment Survey Planning

1. No additions to the timeline
2. JOM Education Plan submission deadline: March 31
3. Survey to end by end of January

VI. New Business

A. Officer Elections in August

• Held in odd years for two-year terms
• Total of 6 members

B. Discing4Kids – Eddie
(No further details provided)

C. IEC Recruitment

• Strategies: social media, parent emails, flyers, letters from IEC members
• Dianne will send email via Synergy

D. Review of 2022–2023 IEC Agenda Topics

1. Key actions: Bylaws review, Needs Assessment/Ed Plan, in-person chapter house visits
2. Challenges: project implementation, chapter house attendance, Robert’s Rules, student leadership conference request
   • IEC to draft expectations/intake for future student requests
   • IEC to speak with Kinlani school board about student training/conference attendance

• Motion to move items VI.E and VI.F to next meeting by Tammie
• Seconded by Terry
• Motion passed: 5-0-0

E. Trainings Offered by Sun Clan Consulting (Moved to next meeting)

1. Understanding Federal Education Funding – Overview of Title I-A, II-A, VI-A, JOM
2. The Power of Family Engagement – IEC roles, cultural integration, college prep, advocacy

F. Evaluation Tool for IEC Events (Moved to next meeting)

VII. Future Agenda Items

(Not listed)

VIII. Announcements

(Not listed)

IX. Adjournment

• Motion to adjourn at 6:03 p.m. by Tammie
• Seconded by Belinda
• Motion passed: 5-0-0

5/22/23 Special Meeting Minutes

1. Welcome - Jason welcomed and called the meeting to order at 5:05 pm

2. Roll Call - Terry, Tammie, Jason, Belinda, and Kalvina are present.

3. Approval of Agenda - Motion to approve agenda for tonight made by Tammie, seconded by Terry. Motion carried 4-0-0.

4. Approval of Minutes for May 18, 2023- Motion to approve minutes for May 18th made by Tammie, seconded by Terry. Motion carried 4-0-0.

5. Old Business

   1. Mr. Whiterock request - June 11th is the due date for payment $3,395. Program starts in July. Motion to approve $1500 from gifts & donation and $300 from JOM to send Mr. Whiterock to the leadership conference made by Tammie, seconded by Belinda. Motion carried 4-0-1. 

6. New Business

7. Future Agenda items

   1. Mr. Whiterock’s presentation from the Leadership Conference in August IEC meeting.

8. Announcements

   1. Mr. Whiterock appreciation

9. Adjournment - Motion to adjourn at 5:34 pm made by Kalvina, seconded by Tammie. Motion carried 5-0-0. 

2022-2023 Native American Indian Education Committee Meeting

5/18/2023 5:30 p.m.

Zoom Meeting
Meeting ID: 890 0888 6045
Call: 1 669 900 6833
Meeting Minutes

I. Welcome - Jason welcomed and called the meeting to order at 5:31 pm.
II. Roll Call - Terry, Jason, Belinda, Tammie, Kalvina are present.
III. Approval of Agenda - Motion to approve the agenda made by Terry, seconded by
Belinda, Motion passed 4-0-0.
IV. Approval of Minutes for April 17, 2023 - Motion to approve the minutes made by Terry,
seconded by Kalvina, Motion passed 4-0-0.
V. Old Business
A. Bella Donation - Nizhoni academy application fee, pendleton for principal
appreciation, and lice kits purchases.
B. Update from Mr. WhiteRock - Motion to schedule special meeting to vote on the
request next week made by Kalvina, seconded by Tammie. Motion passed 5-0-0.
C. Bylaws Update - Superintendent recommends to follow FUSD procedures related
to grievance procedures and legal still needs to review the rest of the changes.
Motion to hold a special meeting for the bylaw revisions made by Kalvina, Terry.
Motion passed 5-0-0.
D. Summer (June/July) IEC meetings - Virtual (Zoom) morning (tentatively) on June
12th & July 10th.
E. Debrief of 4.0 Honors Program:
1. How was the overall success of the event? What should we keep doing for
this future event? What should we do differently?
Create evaluation survey for this event
Ensure food items are culturally-sensitive
Acknowledge superintendent at next honors program
Gift - cedar bracelets were great
Stayed on time and with the agenda, facilitator guide helped

F. Debrief of booth at FHS Pow Wow:
1. How many people stop by the booth? What kinds of questions were
asked? What worked well and what didn’t?

2022-2023 Native American Indian Education Committee Meeting

5/18/2023 5:30 p.m.

Zoom Meeting
Meeting ID: 890 0888 6045
Call: 1 669 900 6833

Talked with parents who weren’t familiar with the program
Lots of questions were asked
Knowing in advance when this annual event takes place to create shifts
Announcement was made during grand entry
Questions asked were about cost, student assistance sheet, program,
required documents, dual enrollment, summer school, college credits

G. JOM Budget Invoice Review
VI. New Business
A. North Country’s First Indigenous Fair is on May 20th from 10am to 3pm (vendor
set up is at 8am and be ready by 9:45 a.m.) at Mount Elden Middle School:
1. Do we have a table? Who is available to host a table with Kalvina? What
kinds of materials/incentives to bring? Promote summer IEC meetings
and brochures. AM shift by Kalvina & PM shift by Jason.

B. Modification of JOM Application to match award amount - Motion to approve
the modification of the JOM made by Terry, seconded by Tammie. Motion passed
5-0-0.
VII. Future Agenda items
A. Mr. WhiteRock update
B. Bylaws update
C. Student Assistance Sheet & Brochure update
D. Officer elections in August with updated bylaws
E. IEC members recruitment - use contact informations on the survey
F. Needs Assessment Survey Planning for next academic year
G. Create evaluation tool for IEC events
H. Professional Development or training by Sun Clan Consulting
I. Future date planning for: IEC meetings, training, back to school drive (have this
event after the first ten-day drop), orientation on student assistance sheet or
parental rights, events to hold booths, and parentvue/canvas/lunch account
workshop.
VIII. Announcements

A. New social media for Native American Education Support Program

2022-2023 Native American Indian Education Committee Meeting

5/18/2023 5:30 p.m.

Zoom Meeting
Meeting ID: 890 0888 6045
Call: 1 669 900 6833

B. Summer activities - DCS Funding
C. Flagstaff Bordertown Dormitory Job Fair in the summer (June 12th)
D. Elementary academic attendance award
E. Regional Conference JOM Navajo Nation - Twin Arrows Navajo Casino Resort
F. 4.0 Honors Society - students do community service projects
G. Secondary Honors award - 202 secondary honorees & 465 elementary honorees
H. May 24th at 4pm (dinner) - End of the year Kinlani Dorm picnic at Fort Tuthill
I. Resignation of Native American Education Support Coordinator
IX. Adjournment - Motion to adjourn meeting at 7:38 pm made by Kalvina, seconded by
Tammie. Motion passed 5-0-0.

2022-2023 Native American Indian Education Committee Meeting

4/17/2023 5:30 p.m.

Zoom Meeting
Meeting ID: 890 0888 6045
Call: 1 669 900 6833
Agenda

I. Welcome - Jason welcomed and called the meeting to order at 5:35 p.m.
II. Roll Call - Jason, Terry, Belinda, Kalvina and Tammie are present.
III. Approval of Agenda - Motion to approve the agenda made by Belinda, seconded by
Terry, Motion passed 4-0-0.
IV. Approval of Minutes for March 24, 2023 - Motion to approve meeting minutes for March
24, 2023 made by Kalvina, seconded by Belinda. Motion passed 4-0-0.
V. Old Business
A. 4.0 Honors Program update - Event starts at 6pm and can be there at 4pm to
help set up. 4.0 GPA status are CHS and FHS students. *Possible decoration date
and time Thursday midday and after hours. I will email IEC. Designated seating
only for special guests.
1. Welcome: Hannah
2. Invocation: Leroy (confirmed by Belinda)
3. History of NNAHS: Jason
4. Significance of Colors: Student??? Former CHS (Dianne)
5. Membership Pledge: Pablo (tentative) FHS (Dianne)
6. Closing Remarks/Benediction: Kalvina
7. Buffet Dinner at High Country Conference
B. FHS Native American Club Annual Pow Wow on April 21 and 22. IEC will have a
booth/introduce self and Dianne will introduce the program during an
announcement. Grand Entry for Friday is at 7pm. Grand Entry for Saturday is at
1pm and 7:00 p.m.
1. Who plans on attending which days and time?
a) Friday: Dianne can be there Friday, Tammie at 6pm and can make
an announcement, Jason will attend.
b) Saturday: Dianne after 4 if possible, Tammie and Terry may be
there.

2. Supplies or incentive items for the table? What materials (brochure,
student assistance sheet, recruitment info, etc.) to share? School supplies,
coloring pages, brochure, flyers, granola bars/healthy snacks.

C. Draft Bylaws update - Update from legal on 4/18/23.
VI. New Business
A. Debrief of Needs Assessment Survey SY 2023-2024

2022-2023 Native American Indian Education Committee Meeting

4/17/2023 5:30 p.m.

Zoom Meeting
Meeting ID: 890 0888 6045
Call: 1 669 900 6833

1. Based on this last survey, what were some things that we could have
done differently or improved on? Starting early, going to chapter houses,
have QR codes available, have paper copies and drop off/pick up next
chapter meeting, schools with low participation rates, how can we
collaborate with the parent advisory committee or existing committees,
create incentive/competition for highest participation rates, and IEC
members make Navajo taco dinner incentive.

B. Recommendation of changing the term “benefits” to “allowances” due to
funding reduction and there needs to be a cap on some costs or fixed number of
items purchased per school or first come, first serve basis.
1. Create talking points/language when speaking about student
assistance/JOM funding, fixed amount of school supplies. Motion to
change term benefits to allowances made by Belinda, seconded by Terry.
3-2-0.

C. Spending ideas for Bella Donation - No deadline for spending, but it would be
good to spend this semester for reporting purposes. Gift for 4.0 awardees, Travel
for presenters, Leadership conference for a student, Nizhoni academy fee, I-pad
fees, old books, Spending for chess club, Elementary cookouts, Mini carnival for
kids, and sanitary items (e.g. feminine hygiene, lice kits, etc.).

VII. Future Agenda items

A. Update from Mr. WhiteRock
B. Bella Donation
C. Bylaws update
D. Summer (June/July) IEC meetings

VIII. Announcements

A. Public Hearing on Title VI Impact Aid at Family Resource Center on 4/18 at 5:30
B. Consultation between Navajo Nation and FUSD at FRC on 4/19 at
C. NN Regional Conference Planning at 8am at FRC
D. FHS Pow Wow this Friday and Saturday
E. NAGSA Conference (Teacher Symposium) at Scottsdale - May 31st to June 2nd
F. 54th Annual NIEA Convention & Trade Show at October 18-21 at Albuquerque
G. FBD Board Meeting this Thursday
IX. Adjournment - Motion to adjourn made by Tammie at 7:21 p.m., seconded by Belinda.
Motion passed 4-0-0.

2022-2023 Native American Indian Education Committee Meeting

3/24/2023 5:30 p.m.

Zoom Meeting
Meeting ID: 890 0888 6045
Call: 1 669 900 6833
Special Meeting Minutes

I. Welcome - Jason welcomed and called the meeting to order at 5:40 p.m.
II. Roll Call - Jason Watchman, Belinda Begaye, Tammie Begay, Kalvina Belin are present.
III. Approval of Special Meeting Agenda - Motion to approve the special meeting agenda
made by Tammie, seconded by Belinda. Motion passed 4-0-0.
IV. Approval of Minutes for March 6, 2023 - Motion to approve meeting minutes for March
6, 2023 made by Tammie, seconded by Belinda. Motion passed 4-0-0.
V. Old Business
A. Needs Assessment Summary Report for SY 2023-2024 - Motion to accept and
approve the Needs Assessment Summary Report for SY 2023-2024 made by
Tammie, seconded by Belinda. Motion passed 4-0-0.
B. JOM Program Education Plan for Academic Year 2023-2024 - Motion to approve
the Ed Plan as it is with the exception to modify it by Dianne, Hannah, and
Kalvina on Monday made by Tammie, seconded by Belinda. Motion passed 4-0-0.

VI. New Business
A. IEC Budget Item request for technology - Motion to approve the purchase for
technology made by Belinda in the amount up to $9,030.51, seconded by
Tammie. Motion passed 4-0-0.

VII. Future Agenda items
VIII. Announcements -

A. Update on student request for conference fees.
B. Change date for 4.0 Honors ceremony to possibly to 21st, 27th or 28th at
DoubleTree.
C. FHS Bazaar is tomorrow and can be set up at 9am.
D. JOM Regional Conference is on August 29th - 31st at Fountain Hills, Fort
McDowell Casino, Arizona

IX. Adjournment - Motion to adjourn made by Belinda at 7:14 p.m., seconded by Tammie,
Motion passed 4-0-0.

3/24/23 Meeting Minute PDF

2022-2023 Native American Indian Education Committee Meeting

2/13/2023 5:30 p.m.Zoom Meeting

Meeting ID: 890 0888 6045

Call: 1 669 900 6833

Meeting Minutes

1. Welcoming - Jason welcomed and called the meeting to order at 5:37 p.m.
2. Roll Call - Jason, Terry, Kalvina, Belinda are present.

3. Approval of the Agenda - Motion to approve the agenda made by Terry Curley, seconded by Belinda Begaye. Motion passed 4-0-0.
4. Approval of Minutes for January 9, 2023 - Motion to approve the minutes for January 9, 2023 made by Terry Curley, seconded by Kalvina Belin. Motion passed 4-0-0.
5. Old Business

1. 1. Review Bylaws - Motion to table and review the Bylaws made by Kalvina Belin, seconded by Terry Curley. Motion passed 4-0-0.
   2. IEC project update
      1. FHS Native American Club Annual Pow Wow on April 21 and 22 - Mr. Marks can plan for us to either table at the event or make a few announcements during the pow wow. We can do both and ask if there is a charge. Kalvina will respond to Mr. Marks about fees via email.
   3. Needs & Assessment Survey update
      1. Survey review was completed on Friday - 28 parents/guardians indicated they were interested in serving on the IEC and were invited to today's and future IEC meetings to become familiar with our process.
      2. Timeline (page 3) & next steps
         1. First draft for review by Friday, February 17th
         2. Another update by Friday, February 24th
         3. May request special meeting (if needed) to review

2. 1. Items to share during Chapter Meetings
      1. FUSD Newsletter - includes announcement of two new school board members Kristine Pavlik (City of Flagstaff’s Housing and Grants Administrator) and Eric Sather (Northern Arizona University’s President’s Office).
      2. Kinsey’s new school plans
      3. FBD Employment Opportunities & Admissions Committee Recruitment information for the next school year. Registration will begin in March.
      4. 2022-23 Navajo Nation Seal of Bilingual Proficiency Assessment for Flagstaff area schools is scheduled for Wednesday, February 15th from 8am-4pm at the FHS College & Career Room.
      5. Honor & Convocation events - May 8th at TANCR
      6. Dianne will print out the program brochures for Terry and Belinda.

6. New Business
   1. 4.0 Honors Program - At this moment, there is a potential of 30 students that meet the criteria. Last year, this event was held on April 29th at Little America Hotel and the past schedule and details of this event (page 4). Motion to approve Little America for the venue made by Kalvina Belin, seconded by Terry Curley. Motion passed 4-0-0.
      1. Suggestion date is April 28, 2023 (Friday evening), dependent on other school events and availability. Motion to approve April 28th for the 4.0 Honors program made by Terry Curley, seconded by Kalvina Belin. Motion passed 4-0-0.
      2. Speaker needed for Membership Pledge. They will need to be someone who was inducted before into an Honor Society. They can be compensated or be given a gift basket. Dianne will inquire about past speakers. Motion to table speaker recommendations made by Kalvina Belin, seconded by Terry Curley. Motion passed 4-0-0.
      3. $10,000 limit for rental, food, and decorations. $5,000 limit for plaques/awards. Keep in mind that prices may have increased. Will we pay for students only? And have parents pay for their portion beforehand?
         1. Depending on budget, we may invite Superintendent and Assistant Superintendent, FUSD governing board President Gishie, honor student with two guests, IEC members with one guest, IPC members with one guest, Secondary staff and interventionists.
         2. Dianne will inquire about the price quotes for buffet style and plate style. Motion to table item A3 made by Terry Curley, seconded by Belinda Begaye. Motion passed 4-0-0.
   2. 2022 Land Acknowledgement Creation Meeting Presentation - In October 2022, the parent authored Native American Land Acknowledgement and was adopted by the FUSD Governing School Board (page 5).
      1. Are there any inputs on the statement? Kalvina made suggestions on changing the sentence to be inclusive and could be made by both Indigenous and non-Indigenous groups, particularly those in leadership roles. Dianne will take suggestions to the governing board.
      2. What are your thoughts on laser etching the statement on a wooden plaque or putting a metal plate on it? All IEC members like this idea to include the tribes and a map with points surrounding the mountain.

1. 1. Purchase Request for Educational Opportunities - Amounts about $150 per school year can be requested by the student to the IEC committee on a case-by-case basis.
      1. Requesting funding to attend the 2023 National Student Leadership Conference (9-day summer enrichment program for Engineering). The total amount is $3,795. Was this student accepted? Do we have the budget to fund? If not the full amount, how much can we pay? IEC members suggest having students do a proposal. Motion to table item 6C made by Terry Curley, seconded by Kalvina Belin. Motion passed 4-0-0

VII.  Future agenda items

1. 4. Review or reading of draft Bylaws
   5. Review Education Plan (based on Needs & Assessment survey timeline)
   6. Program Structure update
   7. Budget update
   8. 4.0 Honors Program update on speaker recommendation and price quotes
   9. Purchase Request Update

Motion to approve the future agenda items made by Kalvina Belin, seconded by Belinda Begaye. Motion passed 4-0-0.

VIII. Announcements

10. 10. School is closed tomorrow.
    11. Position restructuring and renaming based on budget.

IX. Adjournment - Motion to adjourn meeting at 7:02 p.m. made by Terry Curley, seconded by Kalvina Belin. Motion passed 4-0-0.

2022-2023 Native American Indian Education Committee Meeting

1/09/2023  5:30 p.m.

Zoom Meeting

Meeting ID: 890 0888 6045

Call: 1 669 900 6833

Meeting Minutes

1. Welcoming - Jason welcomed and called the meeting to order at 5:40 pm

2. Roll Call - Jason Watchman, Terry Curley, Belinda Begaye, Kalvina Belin, Tammie Begay

3. Approval of the Agenda - Motion to approve the agenda made by Terry Curley, seconded by Belinda Begaye. Motion passed 5-0-0.

4. Approval of Minutes for December 13, 2022 - Motion to approve the minutes made by Kalvina Belin, seconded by Terry Curley. Motion passed 5-0-0.

5. Old Business

1. Chapter house update on Indian Policies & Procedures

   1. Jason: is attending the Tonalea Chapter meeting on December 17th about IPP.

   2. Belinda: the notice for Cameron Chapter went out late and will find out the next meeting date and time.

   3. Tammie: will be attending Leupp Chapter meeting via zoom tomorrow and on January 24th. 

   4. Terry: will reconnect with the Chapter to provide information.

   5. NOTE: Dianne sent out IPP on 12/22 and revisions made from commentS and suggestions back. Held a meeting with Ginger Stevens from business, and okay with recommendations.  Another update went to chapter houses and tribal leaders today 1/9, with those recommended changes.

2. Review Bylaws - Kalvina will send out an email to review Bylaws

3. Needs & Assessment survey - Kalvina

   1. How many online and hardcopy surveys did we get so far? 103 responses via google form and 0 hardcopies. Notice will be sent out again to parents and small incentives will be implemented from the local schools.

   2. Are there any in-person events to give out the survey? High school games at Flagstaff High School vs. Coconino High School. 

   3. When or who will assist with cleaning up the data, combine hardcopies with online survey responses, and match student surveys with permission forms? This can happen between 2/3/23 and 2/10/23. Responses will also need to be broken up by elementary, middle, and high school. 

   4. Are you available Friday, February 10th to review survey responses? This could be a work session meeting to review survey responses. 

   5. Last to accept survey responses for Ed plan is February 3rd (IEC meeting)

4. IEC Project update

   1. Review email invitation to potential guest speakers or performers

   2. Are there potential folks to invite to perform? Ricardo Cate. $500 limit.

   3. Dependent on venue, we may have booths:

      1. What kinds of booths to invite (information sharing, food vendors, craft/artisans) or others?

      2. Is this event for-profit or non-profit? If for-profit, we need to clarify language around what we’re accepting (fees, donation, contributions). 

   4. Potential partners to reach out to: NACA, NAU Native American Cultural Center and Office of Indigenous Student Success, Bella Investment Group, TCRHCC (Sacred Peaks Healthcare), Pepsi Cola, City of Flagstaff Indigenous Commission, or Coconino County Board of Supervisors. FHS is scheduling their annual pow wow in April. Could we potentially work with them? They do allow for community booths to set up. We could set up a booth to give out information. Booth fee? Has a presenter announced? Ask the master of ceremony to give us time to introduce ourselves, position, and our program. Kalvina will reach out to Mr. Marks about the pow wow and request a booth. Dianne has updated program brochures. Terry can contact the master of ceremony when available. 

   5. For future events, there are 3 independent forms that need to be filled out and there are specific requirements for guest presenters, etc. 

5. Elementary/secondary end of the year activities & award ceremonies update 

   1. Elementary event - (Month) 19th Wednesday at SMS

      1. Incentive idea: Scholastic book fair

   2. Hiring a contractor to develop a poster to promote the 22 Tribes in Arizona

VI. New Business

1. Review Dec 2022 invoices - Dianne

   1. Suggestions to include name and purpose of training

2. Electing VP for IEC - Terry Curley has been nominated for the IEC Vice Chair-person. Motion passed 5-0-0.

VII. Future agenda items

1. Review Bylaws

2. IEC project update

3. Needs & Assessment Survey update

4. 4.0 Honors Program - Little America

VIII. Announcements

1. Sharing info about the 22 Tribes - Flag from Office of Indian Education

2. Navajo Time announcement - Graduate page printed June 1st and Honors page printed on May 25th

3. Kinlani/FBD - Navajo bingo & String games at 4:30 pm on Jan. 12th 

4. Shoe game at 6pm on Jan. 26th at Kinlani/FBD - Open to all

IX. Adjournment - Motion to adjourn meeting by Terry Curley, seconded by Tammie Begay 

at 7:11 p.m. Motion passed 5-0-0.

Needs & Assessment survey timeline:

2022-2023 Native American Indian Education Committee Meeting

12/13/2022  5:30 p.m

Agenda

1. Welcoming: Jason welcomed and called the meeting to order at 5:37 p.m.

2. Roll Call: Jason Watchman, Tyrone Barlow, Belinda Begaye, Tammie Begay, Terry Curley, Kalvina Belin

3. Approval of the Agenda: Motion to approve the agenda made by Tyrone Barlow, seconded by Belinda Begaye. Motion passed 6-0-0.

4. Approval of Minutes for November 14, 2022: Motion to approve the minutes made by Tyrone Barlow, seconded by Tammie Begay. Motion passed 6-0-0.

5. Old Business

1. Chapter house update:

   1. Jason - will continue to reach out to Tonalea Lake

   2. Tyrone - 

   3. Belinda - attended Cameron chapter planning meeting and put on their agenda on the 18th

   4. Tammie - may have a conflict of interest with Birds Springs

   5. Terry - Zoom meeting with Birds Spring chapter on 12/14/22 at 1pm

   6. Re-assign Leupp Chapter with Tammie Begay

   7. Hand out the Indian policy & procedures with assigned Chapters within the month of December

2. Review Bylaws: Jason will review and put on the agenda next month

3. Finalize Native American Indian Education Needs Assessment Survey 2022-2023? Kalvina gathered feedback from the majority of the members and updated the survey questions. 

   1. Next steps: Disseminate survey on December 13th and last day to accept survey for Ed plan write up is on February 3rd. Approval of Ed plan is February 13, 2023. 

      1. QR Code and permission letter was sent out 12/14/22. Online surveys for parents can be sent out asap. Students can submit hardcopy or online as long as they have a permission slip.

      2. Suggestions for future: For next year, the survey could be included in the open enrollment forms and during home games with incentives (bag, water bottle with school logo, agenda).

      3. Taylor will disseminate the survey at the Craft Bazaar at CCC. Curley will disseminate the survey at FBD to parents.

      4. Is there a way to sort through duplications? Email address.

   2. Questions: can we include a process in the timeline where we can review the survey responses before the Ed plan is written up? Yes. Will there be a security measure for the survey (student ID number)? permission letters.

   3. Motion to approve the survey made by Kalvina Belin, seconded by Terry Curley. Motion passed 6-0-0.

4. IEC Project update: Event/Activity to be held on April 8th, 2023. Activity/Event questions & considerations:

   1. What kinds of cultural events take place in the Spring? Is this a presentation, demonstration, and provides hands-on activity? Planting season, follow according to the season, and include all kinds of activity. This event will be for everyone. Invite other Tribes to share as well.

   2. Do we have multiple activities happening to target different age groups/grades? Invite folks to share culture and language. All age event. Invite Mr. Sands to share language revitalization. 

   3. Depending on the activity, should the event take place outside or inside? Ask high school coordinators about the football field. Purpose of the event is to bring awareness of the IEC, parent involvement, and get parent voices to meet their needs. SMS has real grass (less maintenance) and parking capacity. 

   4. What’s the process for requesting to use the building or venue? What are their rules? Can make formal requests through platform school and ask beforehand. High school is through athletic director and middle school is through assistant principal. If off FUSD-site, we have to get three quotes from the venues and purchase info. May also ask NAU or NACA about cost share. And city parks (Thorpe, Foxglen, Fort Tuthill, etc.)

   5. What events or activities are other community partners doing during this time that we could be a partnership and help with? NACA, NAU NACC and OISS, Bella Investment Group, TCRHCC (Sacred Peaks), Pepsi Cola, City of Flagstaff Indigenous Commission, Coconino County commissioners.

   6. Are we allowing organizations to have their booths set up? If we have the space. Will this event be a for-profit or non-profit? Categorize booths: information booth, food vendors, craft booth. It is up to IEC what we want to charge (fee, donation, contribution) for booth vendors. Is there anything prohibiting the IEC organization from getting monetary donations, or reaching out to the school district attorney? What language do we use (gift and donation)? 

5. Gifts & Donations update: Jason reached out to several folks. 

6. Highlights from Native American Grant School Association Winter Conference: Kalvina shared highlights and lessons learned from the conference. 

7. Review of the monthly invoices: Please see Invoice No. 112022-A, 112022-C, and 112022-D for November 2022. Motion to approve the monthly invoices by Tyrone Barlow, seconded by Tammie Begay. Motion passed 6-0-0.

VI. New Business

1. Review of the budget modification: Please see Budget Mod in google drive. Modifications were made and signatures are pending per new Navajo Nation administration. 

2. Tyrone Barlow resignation: daughter has graduated from FUSD.

VII. Future agenda items: 

1. Chapter House update - IPP handouts 

2. Review Bylaws

3. Needs & Assessment survey (special meeting on data review)

4. Update on IEC project/event in April 8th 

5. IEC chair bio & photo for January FUSD communication - Joshua Butler

6. Update on elementary/secondary end of the year activities & award ceremonies

VIII. Announcements: 

1. NN Tribal Clothing program - emails were sent to parents last week

2. Native American Heritage Month event update by Shannon Taylor

3. NAPO Meeting update by Dianne

4. FUSD NA student count update & Tribal Consultation with 9 Tribes

5. NN JOM Regional Conference in April - evaluation subcommittee 

IX. Adjournment: Motion to adjourn meeting at 7:32 p.m. by Kalvina Belin, 

seconded by Belinda Begaye. Motion carried 6-0-0.

1. Welcoming: Mr. Watchman called the meeting to order at 5:45 p.m.
2. Roll Call: Terry Curley, Belinda Begaye, Kalvina Belin, Jason Watchman, Tammie Begay are present.
3. Approval of the Agenda: Motion to approve the agenda made by Terry Curley, seconded by Belinda Begaye. Motion passed 5-0-0.
4. Approval of Minutes: Motion to approve meeting minutes for October 10, 2022 made by Terry Curley, seconded by Belinda Begaye. Motion passed 5-0-0.
5. Old Business 
   1.  Chapter house updates: (IEC) If any meetings were attended
   2. Terry Curley will be attending Birds Springs Chapter on 10/19 
   3. Belinda will be attending Cameron Chapter on 10/23
   4. Kalvina is not assign to a Chapter house 
   5. Tammie will be attending Birds Spring Chapter on 10/19
   6. Jason Watchman attended the Tonalea Lake Chapter on 10/17
6. Student Assistance Sheet Consideration:
   1. Clarity on what and how many resources a student can take advantage of - Motion to approve an increase of the education opportunities assistance to $150 per school year with the option to look at case-by-case basis for those asking for more than $150 made by Tammie Begay, seconded by Kalvina Belin. Motion passed 5-0-0.
   2. Consider Club Fees - Motion to approve to help parents with 50% of club fees made by Tammie Begay, seconded by Terry Curley. Motion passed 5-0-0.
   3. Consider Extracurricular fees - Motion to approve to cover 100% of the extracurricular fee for middle school students and 50% of the extracurricular fees for high school students made by Terry Curley, seconded by Kalvina Belin. Motion passed 4-1-0.
   4. Consider tournament fees - Motion to tabled tournament fees made by Kalvina Belin, seconded by Terry Curley. Motion passed 5-0-0.
   5. Consider Caps and Gowns for Seniors - Motion to approve to cover 50% of caps and gowns for seniors on a case-by-case, needed basis made by Tammie Begay, seconded by Terry Curley. Motion passed 5-0-0. 
7. School Projects updates by Dianne
   1. Elementary 
   2. Secondary 
8. IEC Projects
   1. Suggestions and Ideas to host - Example WUSD, Ribbon Skirt activity. - Motion to approve to start planning for one IEC project for the next Spring Semester made by Kalvina Belin, seconded by Tammie Begay. Motion passed 4-0-1.  
9. IPP Review-Deadline for New IPP January. IPCA. Title VI parent board establishment (Dianne) - Motion to approve to open up the IPC Advisory group to other members (parents, teachers, students) made by Kalvina Belin, seconded by Terry Curley. Motion passed 5-0-0.
10. Overview of JOM and Title VI Program - update from Dianne
11. Future agenda items:
    1. Consider tournament fees
    2. IEC Projects
12. IX. Adjournment - Motion to adjourn meeting at 7:17 p.m. by Terry Curley, seconded by Kalvina Belin. Motion carried 5-0-0.

1. Welcoming - 
2. Roll Call - Officers and board members in attendance: Jason Watchman, Terry Curley, Tammie Begay, Tyrone Barlow, Belinda Begay, Kalvina Belin. Guests: Michele Calnimptewa, Hannah Sandoval, Dianne Lomahaftewa-Albert
3. Approval of the Agenda: Motion to approve agenda by
   1. Motion made by Tammie Begay, seconded by Terry Curley. Vote: 6 in favor, 0 against, 0 Abstentions; Motion Carried.
4. Approval of Minutes - 
   1. 9/12/2022
5. Old Business - 
   1. Motion was made by Terry Curley, seconded by Kalvina Belin. Vote: 6 in favor, 0 against, 0 Abstentions; Motion Approved.
6. New Business
   1. Welcome new members
   2. Vote in officers
   3. Chairperson - Terry Curley, Vice Chairperson- JasonWatchman, Secretary - Kalvina Belina, Vote: Motion made by Tyrone Barlow, seconded by Tammie Begay. Vote: 6 in favor, 0 against, 0 Abstentions; Motion Approved.
   4. ByLaw and Resolution review
   5. Update IEC contact list
7. Adjournment - Motion was made by Jason Watchman, seconded by Kalvina Belin. Vote: 6 in favor, 0 against, 0 Abstentions; Motion Approved.
   1. *************Remaining Agenda Items were tabled for next meeting*************
   2. Assign Chapter Houses to Members - (Completed)
   3. Finance Review
   4. 4.0 Ceremony (IEC planned). $10,000 budget.
8. Announcements - IPP Review-Deadline for New IPP January. IPCA. Title VI parent board establishment
9. Future agenda items

Agenda

I. Welcoming -

II. Roll Call - Jason Watchman- present, Tammie Begay - Present, Terry Curley present

III. Approval of the Agenda: Motion to approve agenda by JW, seconded by TB, All i’s

IV. Approval of Minutes - None

V. Old Business - None

VI. New Business

1. 2022-2023 School Year Meeting Schedule (finalize)- one change to the March date, move one week earlier. Dianne to get out schedule for the remaining school year.

2. 2022-2023 Title VI Parent Meeting Schedule - Dianne to research more and get clarification on the number of required meetings. Then present to this committee for final approval. Dianne to communicate findings beforehand, by email for discussion.

3. Review of By-Laws - Missy is eligible until November 2022. Research and get clarification on terms if it is a MUST to be by school year. (Paula Haskie, Director of NN JOM. Interim Chairperson would like for it to be by SY not by Vote in date.

4. Recruitment of new members - Recruitment at next NAPO Meeting, recommendation for 7 members, need to change By-Laws to reflect 7 members, 4 to make quorum. Mel Cody - Possible ex-officio. Make a flier for IEC membership, terms, and role. FBD, Parent meeting, share recruitment information to parents.

5. Chapter House meetings and assignments - Discussed, and assigned at next IEC meeting.

6. Share out of IEC JOM training - Parent input is key. Children Education lies in the hands of the IEC. Roy Tracey power-point. JOM to send presentations of the training. Carlos Begay, Page Unified, another good presentation on language and Culture and tying into Biology, Science and Math.

7. Upcoming events - 1st day of School , NAPO Meeting, Back to school drive.

8. Review of Needs Assessment - If time permits - better at outreach and advocacy for SEL, attendance, grades, etc. Agree that we no longer should hear events, after the fact.  

VIII. Announcements - FBD returning students 2:00 p.m. 8/9/2022. Children have not been tested for COVID and need to be tested prior to arrival and entry to the dorm. Still hiring and short staffed so only at 83% capacity and 5 days only. FBD 8/10/2022 Zoom meeting.

IX. Future agenda items - (See Above)

X. Adjournment - Motion to adjourn - Motion to adjourn meeting by Tammie Begay, 2nd by Jason Watchman, three i’s Motion carried. at 6:54 p.m