I. Confirm Gradebook Setup

1. Sign in to Genesis at http://fusd1.apscc.org and launch your Gradebook.

2. Under the “Gradebook” menu, select “Gradebook Setup,” then go the “Gradebook Settings” tab.

3. Under “Gradebook Period Default for New Assignments,” confirm that “Assignment Due Date” is selected.

 II. Fix Existing Assignments

(see screenshot below for reference)

1. Under the “Gradebook” menu, select “Assignments,” then go to the “Grading Periods” tab.

2. Set the filters for “Grading Period” to “<>” and “Page Size” to “50 Assignments.

3. Check boxes in the progress report columns per the following guidelines:

• Assignments with due dates before 9/15 => check Progress 1-1, Progress 1-2, and Q1
• Assignments with due dates between 9/16 and 10/6 => check Progress 1-2 and Q1
• Assignments with due dates between 10/6 and 10/21 => check Q1 only

4. Click the “Save Grading Periods” button.

5. Repeat this process for each of your classes.

SCREENSHOT FOR REFERENCE ONLY — MAY NOT ACCURATELY REPRESENT YOUR OWN GRADE BOOK

Posting Grades

1. Enter scores for all assignments to be included in the reporting period.

2. From the main Gradebook menu, select Report Card => Students.

3. Select the class section you wish to post grades for.

4. To override grades and/or to enter comments, click Edit Final Grade and Comments.

5. Use the drop-down menus and green arrows as necessary to override calculated grades and add comments for each student. Then, click Save changes towards the top left.

6. Click the Post Button to post grades to the report card/progress report. Repeat this process as necessary for your other sections.

BACKGROUND INFORMATION FOR TEACHERS

Progress reporting periods have been added to Genesis. Gradebook assignments created before this update may not be visible to you. For peace of mind, you can view your assignments by selecting Q1 or Q2 in the Gradebook "Period" drop-down menu.

After following the steps below, you will be able to view your preexisting assignments in their correct grading period(s). This should be a one-time fix so long as your Gradebook Setup was performed as prescribed during the 8/16 initial training, with new assignments being added to grading periods by their Assignment Due Date.

BEFORE CONTINUING, please confirm under Gradebook => Gradebook Setup, that your "Grading Period Default for New Assignments" is set to "Assignment Due Date."

NEXT STEPS FOR TEACHERS

(See reference screenshot below.)

To fix your preexisting assignments, select “Assignments” from the Gradebook menu.

Then, click on the "Grading Periods" tab. Set the filters for "Grading Period" and "Page Size" to "All" and "50 Assignments."

Next, check the grading-period boxes for each of your assignments per these guidelines:

• Assignments due before 9/28 => check Progress 1 and Quarter 1

• Assignments due between 9/29 and 10/28 => check Quarter 1

• Assignments due between 10/29 and 12/7 => check Progress 2 and Quarter 2

• Assignments due between 12/8 and 1/13 => check Quarter 2

Depending on how many assignments you have and when they are due, you may want to use the "All" check-boxes to select an entire column.

IMPORTANT: To save your changes, you must click the "Save Grading Periods" button. ALSO, you will need to repeat this process for every class section in which you have preexisting Gradebook assignments.

SCREENSHOT FOR REFERENCE ONLY — MAY NOT ACCURATELY REPRESENT YOUR OWN GRADE BOOK

BACKGROUND INFORMATION FOR TEACHERS

Progress reporting periods have been added to Genesis. Gradebook assignments created before this update may not be visible to you. For peace of mind, you can view your assignments by selecting Q1 or Q2 in the Gradebook "Period" drop-down menu.

After following the steps below, you will be able to view your preexisting assignments in their correct grading period(s). This should be a one-time fix so long as your Gradebook Setup was performed as prescribed during the 8/16 initial training, with new assignments being added to grading periods by their Assignment Due Date.

BEFORE CONTINUING, please confirm under Gradebook => Gradebook Setup, that your "Grading Period Default for New Assignments" is set to "Assignment Due Date."

NEXT STEPS FOR TEACHERS

(See reference screenshot below.)

To fix your preexisting assignments, select “Assignments” from the Gradebook menu.

Then, click on the "Grading Periods" tab. Set the filters for "Grading Period" and "Page Size" to "All" and "50 Assignments."

Next, check the grading-period boxes for each of your assignments per these guidelines:

• Assignment due dates on or before 9/14 =>
  Check Progress 1-1, 1-2, Quarter 1, Progress 2-1, 2-2 and Quarter 2

• Assignment due dates 9/15 through 10/5 =>
  Check Progress 1-2, Quarter 1, Progress 2-1, 2-2 and Quarter 2

• Assignment due dates 10/6 through 10/28 =>
  Check Quarter 1, Progress 2-1, 2-2 and Quarter 2

• Assignments due dates 10/29 through 11/16 =>
  Check Progress 2-1, 2-2 and Quarter 2

• Assignments due dates 11/17 through 12/07 =>
  Check Progress 2-2 and Quarter 2

• Assignments due dates 12/07 through 1/13/2012 =>
  Check Quarter 2 only

Depending on how many assignments you have and when they are due, you may want to use the "All" checkboxes to select an entire column.

IMPORTANT: To save your changes, you must click the "Save Grading Periods" button. ALSO, you will need to repeat this process for every class section in which you have preexisting Gradebook assignments.

SCREENSHOT FOR REFERENCE ONLY — MAY NOT ACCURATELY REPRESENT YOUR OWN GRADE BOOK

Hello, everyone. I hope your first day with the kiddos is going well!

First of all, thank you for your patience and attention at Tuesday afternoon's Genesis trainings. If you haven't done so already, please fill out and submit our online Training Evaluation Form.

Second, I need to address a few important points related to Genesis teacher training and support:

1. TEACHER SUPPORT ONLINE => https://www.fusd1.org/genesis4teachers

This section of the district Website will include news and announcements, documentation and screencasts, a calendar with trainings and other important dates, and additional resources as they are developed.

2. WHOM TO CONTACT FOR HELP

Genesis support inquiries should typically start with on-site secretaries and teacher trainers, all listed on the Genesis Contacts page. (Inquiries will be escalated by those individuals as necessary.) A few other general guidelines for whom to contact and when:

1. If you are locked out of your account or assigned to the wrong building in Genesis, you may contact Gwyn Marquez directly at gmarquez@fusd1.org, 928-527-6151, or via IM

2. If you have an issue related to classes or rosters as they appear in your account, please start with your on-site secretary in charge of Genesis

3. For questions about how to the set up, use, and access Genesis grade book and attendance features, please submit our Request Help form so an on-site trainer can follow up

4. To report pop-up or other error messages, please submit a detailed description and screenshot to the FUSD HelpDesk
   

3. POP-UP ERROR MESSAGES

If you receive pop-up error messages while using Genesis, there are three preventative measures you can take in your Web browser's Tools and/or Preferences settings:

• Enable pop-ups for http://fusd1.apscc.org or disable pop-up blockers entirely

• Disable or delete extra browser toolbars from companies like Google, Yahoo, and Bing

• Empty your browser's cache, including browser histories, cookies, temporary internet files, and active logins [ Examples: Internet Explorer | Firefox ]

These steps may or may not solve your problem, and we hope the Genesis folks will resolve several issues on their end soon. Though annoying, most of the errors we're seeing at this point do not impede functionality.

4. GRADEBOOK SETUP AND DEFAULT POINTS

If you have concerns about the new Gradebook guidelines for secondary teachers, please discuss them in your collaborative teams this year and raise them with your building principals.

Beyond that, please keep in mind that:

• Default points are required by the Genesis Gradebook system for any given Assignment Type. If you leave default points blank or set them to zero in your Gradebook Setup, the program will set the number of points to 1 at the assignment level.

• Teachers are able to override the prescribed default points -- 100 for Measurement items, 50 for Performance items, and 10 for Practice items -- IF they understand the math and can clearly explain what they're doing and why to parents, students, and site administrators.

• At the assignment level, "Max. Score" is the number of raw points for your actual assignment. "Points" is the number of default points the assignment will be scaled to by the Gradebook system.

• To override default points, simply change the "Points" value for a given assignment. If you don't want the Gradebook to do any scaling at all, you can set the "Points" value to match your "Max. Score."

Thanks, all. Stay in touch and have a great year!

'Til next time,

Brad