Facility Use

  • Facilities may be used by community organizations for legitimate purposes at minimal cost to the organizations.   
    Applications for Use of School Facilities are to be done online using the FUSD Facility Request System.

    Class I ~ School related - $30.00 Facility Use Fee for regular meetings per semester - this does not include special events
    FUSD School sponsored activities for students; school related groups and organizations; (i.e. PTO, Boosters); Community Education activities; non-profit organizations sponsoring activities for school children; (i.e. Scouts, Campfire, youth athletic leagues, Special Olympics, etc.); units of state and local government to citizen's groups for the purpose of conducting community business; in-service job related training for district personnel.
    Class II ~ Non-profit - fee 
    Service clubs; church services; colleges, universities, technical schools, charter schools; federal.
    Class III ~ Commercial - fee
    Activities sponsored by commercial or profit-making groups.

    Additional Cleaning Fee: (minimum of $25 per use) will be charged, depending on type of event, facility used, length of time and number of attendees.

    General Rules and Policies:

    1. SMOKING and ALCOHOL are prohibited in and on any and all school property including outdoors. (Policy KGC)
    2. No refreshments are to be served or sold on school grounds or in buildings except in appropriate facilities and with prior approval.  Any advertising for promotion, such as newspaper releases, posters, tickets and handbills, must indicate the sponsoring agent.

    Conditions governing the use of facilities (Policy KF):

    1. Requirements of the school program shall receive priority consideration in the assignment of school facilities.
    2. School sponsored activities such as PTO, are given priority over non-school sponsored activities.
    3. City Parks & Rec will be given priority over other community organizations.
    4. Non-school sponsored, non-profit service organizations may use the facilities with charges not in excess of costs incurred by FUSD.
    5. Those desiring to use school facilities for financial profit are discouraged from making application for facility use.  However, this does not deny them the opportunity of using the school facilities.  Rental fees will be charged.
    6. Requests for contracted FUSD services by non-school organizations must be made to the school principal.  Requests will be honored when they can be met by FUSD employees outside their regular employment hours.  Full cost will be charged to the organization making the request.
    7. Permission to use any school facility may be revoked at any time as the needs of FUSD may require, or for violation of FUSD policy.
    8. Fees are subject to change at any time.

    Additional Information for the use of facilities:  
    Premises are to be vacated and lights are to be out at the time specified.  All properties are to be accounted for and left in the same conditions as received.  Extra property is to be removed from the premises no later than twenty-four hours after use.

    FUSD shall provide needed custodial services, cafeteria employees and/or other employees during each usage as determined by FUSD.  Administrators or caretakers are to have access to all facilities at all times.  When FUSD personnel are needed, an additional charge will be made.  No refunds will be made for any unused periods of reserved time.  Personnel services are $30 per hour.

    All Class I users, except school related organizations (i.e., PTO, Boosters), will be charged Class II fees when facilities must be opened on weekends, holidays, or during summer closure, unless otherwise arranged.  Class III rental fees must be paid in advance.  

    State law requires non-school sponsored users to carry insurance.  FUSD requires a combined single limit coverage for bodily injury and property damage.  A current Certificate of Insurance with policy limits of not less than $2,000,000 must be uploaded to the online site for Use of School Facilities.  Flagstaff Unified School District must be listed as the additional insured and certificate holder.

    Flagstaff Unified School District #1
    Fee Schedule FY22 School Year 2022-2023 

    Additional Cleaning Fee (minimum of $25 per use) will be charged, depending on type of event, facility used, length of time and amount of attendees. 

    Facility Hourly Fee

    Facility Used

    Class I*

    Class II

    Class III



    $  15.00

    $      20.00

    Commons $0  $ 100.00 $     200.00



    $  20.00

    $      25.00

    Gym (elementary)


    $  25.00

    $      50.00

    Gym Secondary Small $0 $  45.00 $    110.00 

    Gym Secondary Large


    $  90.00

    $    180.00



    $  70.00

    $      80.00




    $    182.00




    $    465.00

    Concession Stand ($250 Deposit)


    $  60.00

    $      60.00

    Artificial Fields



    $    194.00

    Kitchen serving


    $  55.00

    $      60.00

    Kitchen cooking ($250 Deposit)***



    $    150.00


    Facility Fees – Set Fees




    Gym (elem)**Full Day (8 hours)



    $    400.00

    Gym Secondary (small)**Full Day (8 hours)



    $    600.00

    Gym Secondary (large) ** Full Day (8 hours) $0 $400.00  $   800.00 

    Elementary and Small Secondary Gym Non-Profit (local)
    Sports Usage Fee (per use)                                                                                          $45.00




    Charged per event


    Mini-Auditorium ½ Day (3 hours)



    $    240.00

    Auditorium ½ Day (3 hours)



    $    546.00

                          Full Day (8 hours)



    $    850.00




    $ 1,395.00

    Artificial Fields** ½ Day



    $    500.00

                          Full Day (8 hours)



    $  1,000.00

    Fields           Full Day (8 hours)



    $    450.00

    Tracks $20 an hour per lane****



    $    320.00

    Track Access Card - $10 per month/ minimum 3 months = $30

    Pool – 7 hours



    $    390.00

    *Class I $30.00 Facility Use Fee for regular meetings per semester-This does not include special events. 
    *Class I will be charged a Facility Fee for weekend, holiday or summer use; a deposit may be required.
    *Class I using facilities after custodial hours may be charged an additional fee. 

    **Rental of Gym in unoccupied FUSD buildings will require a $30 access fee and a utility surcharge.

    ***Rental of cooking Kitchens will require a $250 deposit.  Please contact FUSD Food Service 527-6094.

    ****There will be an additional charge of $100 per hour for use of Cromer Field with lights. 

    All Classes of Users – Personnel and Security Charges:

    Personnel charges: $30 per hour per person
    This charge applies for door unlock/lock service and during hours where FUSD personnel are not otherwise on site.
    At least one FUSD employee must be onsite during facility use by non-FUSD personnel.

    Sound/Lighting Fee - $30 per hour - rehearsal    $60 per hour performance

    Effective: July 1, 2020 - June 30, 2021. Rates will be reviewed by the Governing Board.
    For planning purposes, groups are advised to plan on an increase of 5% per year.