Capital Assets

Property Management will maintain an inventory of Land, Furniture, Equipment, Buildings and Building Improvements.

Surplus Materials

Disposition of district materials, regardless of value, must first go through proper disposal methods through the Property Control office.

FUSD property is to remain on FUSD campus for work related activities.

The Arizona Administrative Code (R7-2-1131 C. 5.) from the State Board of Education for Materials Management and Disposition states:

"An employee of the school district or a governing board member shall not directly or indirectly purchase or agree with another person to purchase surplus property if said employee or board member is, or has been, directly or indirectly involved in the purchase, disposal, maintenance, or preparation for sale of the surplus material."

District Disposal Procedures

Site and Department Administrators must adhere to the following:

• FUSD property must be reported to the Property Control office on the Property Transfer/Disposal Form.  This form should be filled out, signed by the Site Administrator and attached to a new warehouse reqeust in FMX.  If you are prompted to sign in, choose SSO Login.
• Hard drives, typically found in computers, must first be wiped by putting in a work order with Tech Services.  This means you will need an additional signature from Tech Services along with your site Administrator's before Property Management can schedule a pick-up.
• Sites may not transfer items directly to another site and staff may not remove items from one location for their use at another location without notifying Property Control.  
• Surplus items reported on Disposal forms will be assessed for reassignment within the District.
• Surplus items not reassigned go to Northern Arizona University's Surplus Property facility for resale on behalf of FUSD. 
• Surplus property removed by the Facilities (Maintenance) department MUST be reported through FUSD disposal procedures wither by the Site Administrator or by Facilities staff.  Such items would include heavy, oversized, dangerous or unsafe equipment.  Equipment being broken down, disassembled or replaced (such as old heating or cooling units that still function) will also be taken to NAU Surplus Property, but should always be reported before it leaves the District. 
• NO surplus property should be awarded to or be taken away by FUSD staff as junk they can use for personal reasons.

Donations

The following guidelines must be adhered to for accepting any donated assets (land, buildings, improvements, equipment, furniture, vehicles, material, etc.) to the District.

All donations of any value must come through property control to be approved by the board.

Any site or department that is receiving donated assets on behalf of FUSD must fill out a Gifts and Donation form, have the department administrator sign and date the form and get it submitted to Property Control.  Inter-district mail, email or fax.

The donated asset(s) should not be accepted until the donation process is completed.

If you have any questions please contact:

Quincy Gray
FUSD Property Control
P: (928) 527-2329
F: (928) 527-2340

wgray@fusd1.org